What is a grievance?
A grievance is a dispute or difference between a LUFA member and the university administration related to provisions of the collective agreement. The grievance process, a procedure for attempting to resolve disputes between LUFA members and the university administration, is explained in Article 30 of the Collective Agreement.
Can a grievance be filed against another LUFA member?
No. Grievances are disputes between a member (or the association) and the university administration or the Board of Governors only.
What should I do if I am involved in a dispute with another member or a dispute that is not addressed in the collective agreement?
Member to member disputes, and other complaints which do not pertain to the collective agreement, might be addressed by the university’s Harassment and Discrimination Policy. If you feel that you have been harassed or discriminated against you should promptly contact the Harassment and Discrimination Coordinator.
Do grievance officers participate in the procedures for addressing harassment and discrimination complaints?
Sometimes. Grievance officers can provide support by ensuring your rights under the Collective Agreement are not violated. You may request a Grievance Officer to attend meetings with you as an observer.
What should I do if I am involved in a dispute related to provisions of the collective agreement?
The first thing you should do if you have inquiries, concerns, or complaints is speak informally with your supervisor (your Dean or University Librarian). This is “Step 1: Informal Stage” in the grievance procedure. It is usually possible to resolve disputes at this stage.
Who can I call on to assist me with my concern or complaint?
Grievance Officers work with members to assist in resolving disputes or concerns members have with the university administration. Grievance Officers are LUFA members with special training in the grievance process who work under the direction of the LUFA Chief Grievance Officer. If you wish to speak to a Grievance Officer you should contact the LUFA office at firstname.lastname@example.org.
How do I submit a grievance?
If attempts to resolve the concern or complaint informally are unsuccessful, you may decide to move on to “Step II: Formal Stage,” which involves submitting a formal grievance in writing to the Dean/University Librarian. A Grievance Officer will work with you to outline what rights, under the Collective Agreement, have been violated. The Grievance Officer can also assist with outlining remedies.
What happens after I submit a grievance?
No later than five days following the receipt of the formal grievance, the Dean/University Librarian will meet with you and attempt to resolve the issue. If the parties reach a resolution it will immediately be put in writing and signed.
What happens if I am unable to resolve the issue with my Dean or University Librarian?
If you are unable to resolve the issue with your supervisor, you should discuss your concerns with a Grievance Officer.
What happens if no resolution is reached after Step III?
If the grievance is not resolved at Step III, the matter may proceed to Arbitration, the procedures for which are laid out in the Agreement.
Are there time limits on grievances?
Yes. Time limits are explained in Article 30 of the Agreement.
Will the details of my situation be kept confidential?
Yes. Confidentiality is a maintained throughout the grievance process.